The Problem With Untracked Containers
Reusable containers are built to last—but only if they stay in your system. In multi-facility operations or closed-loop supply chains, it’s easy for containers to go missing, get sent to the wrong location, or sit idle without anyone noticing. Every lost container is money out the door and operational friction that slows down productivity.
Fortunately, there are proven ways to track, manage, and recover your reusable containers without creating new bottlenecks or relying on manual processes.
Step 1: Assign Unique Identifiers
Start by giving every container a unique ID. This is the foundation for tracking across locations and workflows. The ID can take several forms:
- Barcodes for easy scanning
- QR codes for mobile and app-based tracking
- Serial numbers engraved or hot-stamped into the container
- RFID tags for automated tracking with fixed or handheld readers
Whichever system you choose, make sure it’s durable, readable under industrial conditions, and consistent across all facilities.
Step 2: Use Scanning Protocols at Key Touchpoints
To keep track of containers, train teams to scan or log them at key transition points:
- When containers are packed and shipped
- When they arrive at a new facility
- When they are unloaded or emptied
- When they are returned, cleaned, or restocked
A mobile app or shared tracking spreadsheet is enough for smaller operations. For high-volume environments, consider integrating barcode scanners with your warehouse management system (WMS) or inventory software.
Step 3: Standardize Labeling and Location Tags
Assign clear ownership or usage zones to each container using color-coded labels, facility codes, or department tags. This helps identify containers that are out of place and speeds up redistribution.
For example:
- Blue label = Receiving dock
- Yellow label = Assembly station
- Red label = Outbound shipping
- Facility code = BLDG01, DC04, etc.
You can also add contact info or a “Return To” label on each container to increase the chance of recovery if they end up at a third-party site.
Step 4: Audit Container Inventory Regularly
Schedule container audits by location or department. Count active, missing, and idle containers, and compare to usage data. A quarterly or monthly audit will help you catch loss trends early and recover containers before they’re written off.
Include questions like:
- How many containers are in circulation?
- Which locations consistently lose or hold extras?
- Are containers being returned at the right intervals?
This keeps accountability high and gives you a clearer picture of your container lifecycle.
Step 5: Set Up a Returnable Asset Management System
If your operation handles large volumes of returnable containers, consider a returnable asset management (RAM) platform. These systems track containers across customers, carriers, and internal sites. They alert you when assets are overdue, underutilized, or off-route.
Some features to look for:
- RFID or barcode compatibility
- Web or mobile access
- Alerts for missing or idle containers
- Integration with your WMS or ERP
Vendors like TrackAbout, IntelliTrack, and Reusability are commonly used for this purpose in industrial logistics.
Step 6: Train Teams and Build Container Responsibility Into Operations
Tracking only works if people follow the system. Include container scanning and hand-off protocols in SOPs. Assign responsibility to teams or individuals at each facility for container management. Keep signage clear and remind workers that containers are not disposable.
If you work with outside partners or vendors, make container return and tracking part of your service agreements.
Step 7: Monitor Performance and Recover Costs
Keep a log of:
- Container loss rates by facility
- Recovery rates after audits
- Total dollar value of containers in circulation
- Cost of lost containers over time
This helps make the case for improved processes, technology upgrades, or better vendor accountability. It also shows the ROI of your reusable packaging investment.
Why It Matters
Every reusable container is a long-term asset. Without tracking, even a small loss rate can cost thousands per year. With a tracking system in place, you maintain visibility, reduce waste, and keep your supply chain running with fewer delays.
Get Trackable Containers From Bulk Container Direct
Bulk Container Direct offers a wide range of reusable containers with customizable tracking options. Choose from hot-stamped serial numbers, RFID-ready models, and barcode-friendly designs. Our containers are built for durability, high-volume use, and total lifecycle efficiency.
Contact us today to upgrade your system and start tracking your reusable assets with confidence.